Vantage Point 360

 

• ž Work with individuals throughout the planning process from inception to completion

• ž Aid in establishing event date, location, and timeline

•  Reserve event location and negotiate venue contract including, but not limited to when deemed necessary:

  • Rental fees

  • Food and beverage minimums

  • Bar

  • Deposits / final payment

  • Guarantees

  • Parking

• Design, prepare, order, and send out event save the date, event invitations, and event reminders,

• žCollect and track all event registrations

• Coordinate with venue event details including, but not limited to:

  • Timeline

  • Room set up

  • Food selection(s)

  • AV requirements, if any

  • Guest count

• Handle all event attendee preparation including, but not limited to:

  • Nametags, if any

  • Guest List

• žDesign, prepare, and order event signage, if any

• žDay of event

  • Arrive at venue approximately half (1/2) hour prior to the start of the event to:

  • Ensure the venue has been set up according to contract

  • Set up and prepare the registration/greeting area including, but not limited to nametags and handout materials, if and when appropriate for event

• Display any marketing  materials and signage for marketing purposes

• ž Stay on premise for the event as deemed essential to address any and all issues that may arise

• ž Confirm accuracy of charges and that payment has been processed according to contract by the venue

• ž Coordinate with client’s accounting department to pay event expenses/invoices

• ž Meet with the committee chair and committee for wrap up meeting
   

*  If continuing education is involved with this event, please reference “Seminar Continuing
    Education” section above.