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Informal Events


  • ž Work with individuals throughout the planning process from inception to completion

  • ž Aid in establishing event date, location, and timeline

  •  Reserve event location and negotiate venue contract including, but not limited to when deemed necessary:

    • Rental fees

    • Food and beverage minimums

    • Bar

    • Deposits / final payment

    • Guarantees

    • Parking

  • Design, prepare, order, and send out event save the date, event invitations, and event reminders,

  • žCollect and track all event registrations

  • Coordinate with venue event details including, but not limited to:

    • Timeline

    • Room set up

    • Food selection(s)

    • AV requirements, if any

    • Guest count

  • Handle all event attendee preparation including, but not limited to:

    • Nametags, if any

    • Guest List

  • žDesign, prepare, and order event signage, if any

  • žDay of event

    • Arrive at venue approximately half (1/2) hour prior to the start of the event to:

    • Ensure the venue has been set up according to contract

    • Set up and prepare the registration/greeting area including, but not limited to nametags and handout materials, if and when appropriate for event

  • Display any marketing  materials and signage for marketing purposes

  • ž Stay on premise for the event as deemed essential to address any and all issues that may arise

  • ž Confirm accuracy of charges and that payment has been processed according to contract by the venue

  • ž Coordinate with client’s accounting department to pay event expenses/invoices

  • ž Meet with the committee chair and committee for wrap up meeting

*  If continuing education is involved with this event, please reference “Seminar Continuing
    Education” section above.

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